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How to Manage Multiple Locum Agencies

Locums Agency Management



Managing multiple Locums agencies can be a time consuming and frustrating process. And with email and phone-based communication, tracking your progress, managing costs against budget, and gaining visibility into quality and performance metrics is nearly impossible. That is why many health systems reduce the number of agencies they work with. There just isn't enough time in the day. The result? Fewer providers hear about you, less competition for your business, higher rates and fees, less overall choice.

HWL simplifies and streamlines,

The process of working with Locums by automating all of the steps in the process in an intuitive and easy to use platform that was designed by experts in Locums management. And by automating all Locums activity, you will gain instant visibility into your Locums usage and costs through real time reports and dashboards.

Technology Features:

  • Easy online or mobile order entry
  • Choose which vendors you want to see your orders
  • Automated name clearing and known-provider process
  • Review bids, manage interview schedules and conduct screening steps online
  • Use online assignment confirmations with electronic signatures for provider, agency and health system
  • Collect and store all provider documents and credentials online
  • Approve all time and expenses electronically
  • Receive and pay one e-invoice for all Locums agencies per pay period
  • Track costs, quality and vendor performance with dashboards and custom reports.

Managed Services:

  • 24/7/365 dedicated staffing support
  • Pre-screening of profiles and interview coordination
  • Standardized contract management and administration
  • Vendor and user onboarding and training
  • KPI reporting and vendor performance management
  • Consultation, guidance and industry best practices.

Benefits of Healthcare Workforce Solutions Program:

  • Can use more agencies and broaden your reach
  • Greater competition for your business
  • Time savings for recruiters and hiring managers
  • Greater transparency into screening and onboarding process
  • Efficiency gains for all parties including agencies
  • Lower costs through open ecosystem bidding model
  • Improved visibility into costs and Locums utilization by facility, agency, Locum type, etc.

By automating the process, you do the same amount of work whether you use one agency or fifty. This allows you to broaden your reach so you have more choice, lower costs, and more competition.

If you would like to see the system in action, reach out to us for a full demo!

Schedule a Demo

July 25, 2018/By Trevor Strauss, FACHE
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Author: Trevor Strauss, FACHE

Trevor Strauss serves as a Vice President for HWL and has been designing new solutions and driving go to market strategy within healthcare workforce and human capital delivery for organizations since 2008. His expertise comes from having lead deal teams from inception through implementation across the entire labor continuum from search to enterprise-wide workforce and technology solutions. His passion is helping organizations reposition themselves to create the future they desire to meet their operational and financial goals, while ensuring patient care delivery. He received his BS from Lock Haven University, MBA from East Carolina University, and is Fellow of the American College of Healthcare Executives. He is based out of Atlanta, GA and can be reached at tstrauss@hwlworks.com or 770-298-0122.
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